HomeReports and documents
What you print and submit
Documents that pass at the department.
A contractor is judged on what he can hand over. Every report here is built from the measurements you already entered — the Excel files carry live formulas, and the PDFs are laid out for A4 with repeating headers and signature blocks.
What comes out of the app
All features
Six families of document, one set of numbers.
Nothing on this page is typed twice. Every figure that reaches paper is the same figure the app is showing you on screen at that moment.
Live Excel formulas
The spreadsheet we export is a working file, not a picture of numbers.
Open the BOQ, click on a quantity cell, and look at the formula bar. You will not find 5.508 sitting there as typed text. You will find the cell pointing back at the estimation sheet in the same workbook.
- BOQ quantities link back to the estimation sheet. One workbook, two sheets. The client can trace any BOQ line back to the measurement that produced it.
- Amount = Qty × Rate is a real formula — =D14*F14 — not a number somebody pasted in.
- Category subtotals and the grand total are SUM(). Electrification, contingency and GST then stack on the running total, one after another, exactly as they do in the printed BOQ.
- The maths you typed is preserved. If you entered 1.8*1.8 in a width cell in the Measurement Book, that is what the exported cell holds — so anyone checking it can see where the figure came from.
- A survey export recalculates. Every material cell is =D7*7.6 — measured quantity × consumption per unit — and the totals row is a SUM. Change one measured quantity and the cement, sand and aggregate figures move with it.
Why this matters on a Tuesday afternoon. The client says the footing is 1.8 m, not 1.5 m.
In a file of pasted numbers that is half a day's work and a real chance the quantity page and the
abstract end up disagreeing. Here you change one measured quantity and the BOQ quantity, the amount,
the category subtotal, the electrification, the contingency, the GST and the grand total all move
together — and so does the cement figure in the material take-off.
If you would rather send figures nobody can edit, switch Dynamic Excel formulas off in the export dialog and the same workbook comes out with flat values instead.
BOQ / Abstract · what the cell really contains
| # | Description of work | Qty | Unit | Rate | Amount |
|---|---|---|---|---|---|
| 3 | RCC M25 in footingsClause 5.33.1.1 | =Estimation!G12 | cum | 7,178.75 | =D14*F14 |
| 4 | Reinforcement Fe-500D, cut, bent and placedClause 5.22.6 | =Estimation!G19 | MT | 1,07,850.00 | =D16*F16 |
| Sub Total — Concrete Work | =SUM(G8:G17) | ||||
Electrification @ 5%=G18*5%
Total=G18+G19
Contingency @ 3% on that total=G20*3%
Grand total₹ 12,97,800
Each add-on is charged on the running total, not all of them on the base — the order a
department checks for.
S.No · Particulars · Qty · Rate · Amount
Page 1 of 11
S.No · Particulars · Qty · Rate · Amount
Page 2 of 11
S.No · Particulars · Qty · Rate · Amount
Page 3 of 11
The column header band repeats at the top of every printed page. So does the project name in the footer, next to the page number.
Print setup
Set up for paper before you open it.
Most exported spreadsheets are unprintable — fourteen columns crushed onto A4, the header row only on page one, no page numbers, and a stray click prints forty blank sheets. Every report here arrives with the page already set up.
- Paper size and orientation are already chosen. A4 by default; A3, Letter or Legal when you need them. The estimation sheet always prints landscape, because eleven columns will not sit on a portrait page.
- Fit to width, so no column falls onto a second sheet on its own.
- The column header row repeats on every page. On page seven you can still tell which column is Quantity and which is Rate.
- Page numbers in the footer — "Page 3 of 11" on the right, the project name on the left. A signed set of papers has to be countable.
- Freeze panes, so the title, the project line and the column header stay put while you scroll a four-hundred-row estimate.
- Print area set to the used range, and narrow margins on the wide sheets.
For the BOQ you choose paper, orientation and fit-to-width in the export dialog — along with which sheets to include, how to group them, and whether add-on charges go at the bottom — before the file is made.
The document list
Everything the app can print for you.
Each one is a real file the software produces today. Excel means a working spreadsheet with formulas in it. PDF means a laid-out document with a masthead, a document number and signature blocks.
Estimate and BOQ
01
Excel + PDF
Measurement Book
Nos × Length × Width × Height down to the sub-item, with category separators, per-category totals and a grand total across eleven columns.
02
Excel
Estimation and BOQ in one workbook
Two sheets in a single file, with the BOQ quantity cells pointing at the estimation sheet so any figure can be traced back to its measurement.
03
Excel + PDF
BOQ / Abstract
S.No, Code No, Description of Work, Qty, Unit, Rate, Amount — clause and sub-clause on their own lines, the way a printed bill of quantities reads.
Materials
04
Excel + PDF
Bill of Materials
One consolidated line per material at a weighted-average rate, with a "Consumed By" column showing which work module used it.
05
PDF
Material calculation report
How every material figure was arrived at — measured quantity × consumption per unit, item by item, grouped by work category.
06
Excel + PDF
Quantity survey take-off
Trade-wise material matrix for concrete, plaster, brick, formwork, finishing, earthwork and waterproofing — the Excel recalculates when a measured quantity changes.
07
PDF
Survey calculation report
The same survey written out step by step for each item, for the engineer who has to check the working and not just the answer.
08
Excel + PDF
Bill of manpower and machinery
Labour and machinery quantities from the same consumption formulas, with a "Consumed By" column and a live Amount = Qty × Rate.
Steel
09
Excel + PDF
Bar Bending Schedule
Five sheets in one workbook — Input Data, Bar Bending Schedule, Shape Legend, Bill of Steel and Calculation Basis — with each bar's shape drawn from its own cutting-length formula.
10
Excel
Bill of Steel
Element against diameter, with weight, rate and amount as live formulas, and a rate you can override element by element.
11
Excel + PDF
Stage-wise cutting plan
Which rod is cut into what, in the order the site actually builds — footing first, with its off-cuts tagged and carried into the columns.
12
PDF
Cutting cards for the bar bender
The same plan again, one card per rod pattern, written for the yard — in English, Hinglish or Hindi.
13
Excel + PDF
Steel stage, scrap, issue and inventory registers
What was issued to which element, what came back as scrap, what is sitting on the rack and what it is worth.
Billing and money
14
PDF + Excel
RA bill cum tax invoice — to the client
Three pages: measurement sheet, abstract, tax invoice — with CGST and SGST, retention, TDS 194C, advance adjustment, the amount in words and signature blocks.
15
PDF + Excel
Payment certificate — to the contractor
The same three-sheet layout for money going out, with security deposit, TDS, debit and credit sections and advance recovery.
16
PDF + Excel
Deviation statement
Executed against agreement quantity, item by item, with each line marked as a variation, a deviation or extra work.
17
PDF
Change-order proposal letter
The seven-part format a department expects — change, reason, quantity, rate with its source, original against proposed amount, approval and impact — with three signature blocks.
18
PDF + Excel
Work order
The contract as issued: scope items with quantity and rate, plus retention, advance, performance guarantee and GST terms.
19
PDF + Excel
Contractor ledger and payment statement
Bills raised, deductions held, advances recovered, paid and outstanding — with ageing, ready to send.
20
PDF + Excel
Client ledger statement
Certified, received and balance receivable, bill by bill, with retention locked and advance still outstanding shown separately.
21
PDF
Receipt voucher and payment voucher
One page per transaction — amount in figures and in words, mode, reference number, which bill it sits against, and signatures.
Programme, site and stores
22
Excel + PDF
Schedule report
Every activity with start, finish, duration and float in working days, its predecessors, the actual dates recorded so far and a Gantt — critical activities marked.
23
Excel + PDF
Weekly progress report
Planned against achieved for the week, PPC, the hindrances that cost you time and who was responsible for each, manpower deployed by trade, and weather days.
24
PDF + Excel
Daily Progress Report
One day's work — executed quantity against the measured quantity, balance, variation and the geo-tagged photos from the site app.
25
Excel + PDF
Procurement report
Material by material: needed, received, balance, already on order, the need-by date and the date you must place the order by.
26
PDF + Excel
Indent slip and indent register
The store's request on one page with its approval line, and the register of every indent raised with its current status.
27
PDF + Excel
Purchase order, RFQ and quote comparison
What you asked for, who you asked, and the quotes side by side — then the order itself with its signatories.
28
PDF
GRN, issue slip and transfer note
Gate to store to site — what arrived against which order, what went out to which work, and what moved between sites.
29
Excel
Stock register and issue register
The store book — received, issued and closing balance for every material, and every issue with who took it.
30
PDF + Excel
Payroll register
Every labour with rate, present days, half days, effective days, overtime hours, basic, OT pay and total — with a live grand total and signature blocks for accounts.
31
Excel + PDF
Contractor directory
Your contractor master with category, contact, bank and branch details and work done to date — filtered exactly the way you filtered it on screen.
If you sell flats — the sales documents
32
PDF
Demand note
Raised when a construction stage completes — milestone lines, GST, what has already been received, and the overdue interest working if the last one was late.
33
PDF
Cost sheet and payment schedule
The buyer's proforma — base price, preferential location charge, other charges, GST — and the construction-linked plan behind it.
34
PDF
Allotment letter, possession letter and loan consent
The possession letter only prints once the account is clear and the snag list is closed — so it cannot be issued by accident.
35
PDF + Excel
Buyer ledger, unit inventory and the collection, booking and brokerage registers
One buyer's full account, the tower-by-tower status of every unit, and the registers your accounts and sales teams work from — including a RERA quarterly progress return.
One thing deliberately not on this list: the QC checklist. It is not a paper form. You work through
it on screen or on the phone, tick by tick, with the hold points flagged before the pour and the method
statement for that activity sitting beside it. The record stays attached to the item of work, and the
approval is what releases that item for billing. If your client insists on it as a printed form, tell us —
that is usually how the next feature starts.
The clearest example
A card the bar bender can actually work from.
The cutting plan is a fine spreadsheet for the office and useless at the cutting yard. So the same plan prints again as cards — one card per rod pattern, sized for a clipboard, written for the man holding the cutter.
- It starts with what to pick up. "Take one 12 m rod, 12 mm" — or "Take off-cut OC-12-04 from the footing stage", when the rod is one you already saved.
- A picture of the rod, drawn to scale, so the cuts are obvious before anyone reads a single number.
- Feet beside every metre — 3.70 m (12'-2") — because that is how the yard talks.
- A numbered cut sequence, and how many rods to cut the same way.
- Where each piece goes, in plain words — "Column C2 — ring (stirrup), across the width" — not a bar mark that only the office can decode.
- Tick boxes when the count is small, and a running count out of the total when there are hundreds, so progress survives a shift change.
- A blank for the actual rod length, because a 12 m bar is rolled to roughly plus or minus 75 mm and the yard should record what it really got.
- What to do with the tail — keep it or scrap it — and if you keep it, the exact tag to write on the bar with chalk.
- Cut by, checked by, and one line to write down anything that did not match, before the steel is cut wrong twice.
- English, Hinglish or हिंदी — you choose before you print. The Hinglish says sariya, the word the yard uses.
The cards always print on a light background. A site printer should never be asked for a dark page.
How the steel schedule is built
Card 3 / 14 · P12-03
×25rods, same way
Take one 12.00 m rod, 12 mm
3.70 m
3.70 m
3.70 m
0.90
012.00 m
Cut into
1 3 × 3.70 m (12'-2")
+ 2 leftover 0.90 m (2'-11")
Each piece goes to
3.70 m × 2Slab S4 — main bar, along the short span, bottomB-S4-01
3.70 m × 1Slab S6 — distribution bar, along the long spanB-S6-02
Keep the tail. 0.90 m (2'-11") is long enough for the next stage.
Write on the bar: OC-12-04 | 0.90 m | 12 mm
Done:
Actual rod length: __________ m
Cut by: ______________
Checked by: ______________
Carrying off-cuts forward like this took steel waste on a real project in the app from
13.93% down to 1.23% — 59 rods, about 309 kg, saved on one job.
Your name, not ours
Set the header once. Every report on that job carries it.
A report with somebody else's name on your client's desk is worse than no report. Before you generate anything you can set the header, and the app remembers it for that project.
- Company name — filled in from the project's client or organisation, and you can type over it.
- Report title and subtitle — call the document what your department calls it, not what we called it.
- Document number — built automatically from a prefix, the project number and the date, so two people generating the same report on the same day get the same number. Type your own if you run a numbering system.
- Date — today, written the Indian way.
- Remembered per project. Set it once for a job and every later report on that job comes out the same, even months later.
- Signature blocks are already on the page — Prepared by, Checked by, Approved by — and the payroll register carries one for accounts.
A bill that has not been finalised prints with a DRAFT watermark across it, so nobody signs a figure that is still moving.
Sharma Constructions Pvt Ltd
Running Account Bill cum Tax Invoice · RA/WO-14/02
ProjectBlock A — 12 Villas
Document No.RA/WO-14/02
Period01 Jul 2026 to 31 Jul 2026
Date05 August 2026
Sheet3 of 3 — Tax Invoice
Statusfinal · locked
Prepared by
Checked by
Approved by
The masthead repeats on every sheet of a multi-page document, so a page that gets separated from the set can still be identified.
Why the figures agree
If the screen says ₹12,97,800, the PDF says ₹12,97,800.
Reports here are not separate files that somebody reconciles afterwards. They read the same rows the app is showing you, through the same code.
- The Bill of Materials report uses the same consolidated list as the Materials screen, with the same weighted-average rate — not the raw un-merged figures underneath it. "Coarse Aggregate (20 mm)" and "Aggregate 20 mm" are one line in both places.
- The BOQ description is built from the clause and the sub-clause the same way on screen, in the PDF and in both Excel exports — so all four say exactly the same sentence.
- The Measurement Book layout is produced by one shared piece of code, used by the standalone export and by the combined estimation workbook. They cannot drift apart, because there is only one of them.
- Progress in the reports is weighted by value, the way it is on the dashboard — not by counting items, which flatters a job that has finished all the small work.
Bring one of your bills. We will print it back to you.
Thirty minutes on a call. Send us an estimate or a running bill and we will run it through the app while you watch, then hand you the Excel and the PDF.