Ten parties work on one project. One file holds all of them.
A developer, a contractor, a consultant, an architect, vendors, the site team from supervisor to project manager, accounts, sales, brokers and the buyer — today they are ten WhatsApp groups and six Excel files. Here they work on the same project, and each person sees only what you allow.
Each one comes for a different reason. They all read the same numbers.
The quantity the estimator typed is the quantity the site reports against, the quantity the contractor is billed on, and the quantity the client is invoiced for. That is what makes ten parties on one file worth doing — nobody is arguing about whose figure is right.
Per project. Per module. None, read or write.
There is no single "user" switch and no permission level called Manager that quietly means everything. Your company account creates an account for each person in your team, and for every project you put them on, you set each module to None, Read or Write.
Three steps to add a person
Leave the password blank and a strong one is generated for you. The credentials are shown once so you can copy them, and the person is asked to set their own password the first time they sign in.
Every module you can grant
Sixteen modules in four groups. The same person can be Write on one project and Read on another — the setting belongs to the project, not to the person.
| Group | Modules |
|---|---|
| Planning | SOR · Quantity Master · Rate Analysis · BOQ / Estimation · Measurement Book · Drawing Take-off |
| Execution | Steel Schedule (BBS) · DPR · Quality (QC) |
| Billing | Billing · Material Store · Finance & Accounts |
| Human Resource | Labours List · Team Members · Labour Attendance · Employee Attendance |
None is a real block, not a hidden button — on the phone the tile is simply not there, and on the computer the server refuses the request. Read opens the screen but saves nothing. Write is full use of that module on that project.
A store keeper cannot open your rates
Give him Material Store as Write and leave SOR, Rate Analysis and Finance at None. He records the challan at the gate, issues material against work, and never sees what you paid for the job or what you are charging for it.
Different access on different sites
The same engineer can be Write on the site he is running and Read on the one he only reviews. Each project carries its own set of sixteen settings, so there is no need for two accounts for one person.
Changes are on the record
Work is recorded against the person who entered it, with the date, and anything deleted anywhere in the app goes to the Recycle Bin where it can be restored. Access decides what a person can reach; the record shows what they did with it.
Thirty-seven designations, most of them already set up.
You should not have to think about sixteen modules for every new joiner. Pick the designation and the access boxes come pre-ticked with what that role normally needs. Change whatever you like before you save — the designation is a starting point, the grant on the project is what counts.
What a designation starts with
These are the real starting permissions in the app. Anything not listed against a role starts at None.
| Designation | Write | Read |
|---|---|---|
| Site Supervisor | DPR · Labour Attendance · Material Store | Quality (QC) · Measurement Book |
| Site Engineer | DPR · Quality (QC) · Measurement Book · Labour Attendance · Material Store | Steel Schedule (BBS) |
| Junior Engineer | DPR · Measurement Book · Labour Attendance | Quality (QC) |
| Site Manager | DPR · Quality (QC) · Measurement Book · Labour Attendance · Labours List | Billing |
| Project Manager | BOQ · Measurement Book · DPR · Quality (QC) · Billing · Material Store · Labours List and attendance | SOR · Quantity Master · Rate Analysis · Drawing Take-off · Steel Schedule (BBS) |
| Structural Engineer | Steel Schedule (BBS) · Measurement Book | BOQ · Drawing Take-off · Quality (QC) |
| Architect | Drawing Take-off | BOQ · Measurement Book |
| Quality Control | Quality (QC) | DPR · Measurement Book |
| Store Keeper | Material Store | Labours List · Measurement Book |
| Accountant | Billing | BOQ · Measurement Book |
| Owner · Partner · Admin | Every module | — |
Twenty-eight roles arrive filled in
Owner, Partner and Admin start with everything. The engineering, supervisory, quality, store, drawing and accounts roles start with the set above. The remaining designations — operators, marketing and security roles among them — start blank on purpose, so you decide what a crane operator should be able to open rather than inheriting a guess from us.
Your own designations too
The list is a master you can edit. Add "Billing Engineer" or "QS — Quantity Surveyor" if that is what your office calls the role, give it its own default permissions, and every person you add under that designation starts from there.
Supervisor to project manager, on one phone, with no signal.
This is the group that has always been outside the software, because the software lived on a desktop in the office. The site app puts the same project in their pocket — and it does not need a network to work.
The ladder, and what each rung usually gets
These are the app's own starting sets, not a suggestion — pick the designation and this is what gets ticked.
What he sees when he opens the app
His projects, and then tiles for exactly the modules you granted. A module set to None is not greyed out — it is not on the screen. A module set to Read carries a small view only tag and will not let him save.
| Tile | What he does with it |
|---|---|
| DPR Entry | Today's work against the activity, with photos |
| QA/QC Checklist | Tick the checks before, during and after the pour |
| Work Items | Estimated quantity, done to date and balance — view |
| Labour Attendance | The muster: present, half day, absent, overtime |
| Material Inward | The challan at the gate, with a photo of it |
| My Attendance | His own IN and OUT tap, with a selfie |
| Sync | What is still waiting to go up |
- No network is fine. Entries queue on the phone and go up the moment a signal appears. A basement or a remote site does not stop the day's record.
- Photos are geo-tagged. Latitude, longitude, accuracy and time are burnt onto the image itself, so the photo is evidence and not just a picture.
- The office publishes the project once. The phone downloads the work items, the labour list, the material list, the contractors and the QC checklists, so all of it is available offline.
And it lands where it should
The daily report
Goes against the same estimate item, so it moves the progress percentage, the earned value and the quantity available to bill. Planning and progress
The quality check
Attaches to the activity with its hold points, and work that has not cleared its check can be held back from the bill. How quality works
The muster
Becomes the wage register your accounts team works from — effective days, overtime and a grand total, without a second sheet.
The challan
Reaches the store and the reconciliation the same day, so the cement gap shows up while you can still do something about it. Material control
From booking to keys, step by step — and he is told at each step.
A flat buyer's whole experience is a sequence of moments where somebody in your office has to remember something. This is that sequence, built into the app, so the demand goes out the week the slab is cast and not the month after.
Tower A, flat 101 — 1000 sqft at ₹4,000
Foundation is 40% of the plan. The day the site marks that stage complete, this booking appears under Demandable Now and a demand note of ₹15,99,987 is one click away. Pay it thirty days late at 12% and the app has already worked out ₹16,570 of interest and is showing it on the receipt screen.
What actually reaches the buyer
He has no login here — and he does not need one. What he gets is paperwork he can keep, produced by the app and sent by you:
- Cost sheet and payment schedule at booking
- Agreement for sale and allotment letter
- Demand note when his stage completes — and a GST tax invoice with CGST and SGST when his accountant asks for one
- A receipt for every payment, and a buyer ledger in PDF or Excel whenever he wants to see where he stands
- Bank NOC for his housing loan, and the possession letter at the end
The parties who are not on your payroll.
Two of them usually want a screen. Two of them only ever want a document. Being clear about which is which is the difference between a system people use and a system somebody promised.
Consultant / PMC
He is checking, not building. Add him as a team member, tick only the projects he is engaged on, and give him Read on the Measurement Book, BOQ, DPR and Billing so he can see the measurement behind every certified quantity. Give him Write on Quality (QC) if he is the one signing off the checks — then his sign-off is the record, not an email that agrees with one.
Read means he can open the screen and export from it, and cannot change your figures. Anything he is given Write on — a QC sign-off, say — is recorded against his name.
Architect
The designation already exists and comes set up: Write on Drawing Take-off, Read on BOQ and the Measurement Book. He loads the drawing, sets the scale, and the quantities he takes off go straight into the measurement sheet — while the estimate and the rates stay out of his hands.
A revised drawing is another sheet on the same project, not an email attachment somebody has to find again in eight months.
Vendor / Supplier
He sits in the vendor master with his GST details and terms. He gets your enquiry, quotes against it, gets the purchase order with clear terms, and his challan is recorded at the gate — from the site app, with a photo, the day it arrives. His payables position is on your screen, so he does not have to keep ringing to ask what is pending.
If you do want somebody in your office dedicated to purchase, that is a team member with Material Store set to Write and nothing else. Material management
Broker / Channel partner
He is on the booking he brought. His brokerage is worked out at his own percentage and accrues the moment the booking is approved — not when somebody remembers. What has been paid, what is still due and a brokerage register are always current, so the monthly argument about his account does not happen.
Your sales executive is the one with the login. He has the leads, the live inventory and the bookings; the broker has his statement. Sales and brokerage
And the contractor — the party everyone asks about
A contractor is a master record with his category, specialisation, GST, PAN and bank details, working against a work order you allotted from the Measurement Book. He does not log in. He gets the documents, and they are the ones that settle arguments.
- A work order with his own rates, and items already given to somebody else blocked, so the same work cannot be allotted twice
- An RA bill against the quantity actually measured, with a measurement sheet he can check line by line
- Every deduction shown as its own line — retention, TDS, advance recovery — so there is nothing to explain on the phone
- A ledger and a payment certificate you can send, showing what was certified, what was paid and what is outstanding
The question is never "can he see it". It is "which number is he seeing". Once the work order, the measurement, the bill and the books all read the same quantity, most of the arguments on a site stop being arguments.
Eight desks, and what changes on each one.
Access decides what a person can open. This is the more useful question — what each person's day actually looks like once the file is shared instead of copied.
Set up with your team, not for it
The engineer who comes to your office sits with each of these desks and sets up the access with them, on your live projects. Nobody is handed a login and left to work it out. The six-step setup
A guide on every screen
Press F1 anywhere in the app and the guide for that screen opens, with every button on it explained. There is a 34-lesson course too, in English, Hinglish and Hindi, so a new joiner can be trained without taking your time.
Access follows people
Somebody moves from one site to another, or leaves — change the projects they are ticked on, or switch the account off. Their work stays on the record with their name on it; only what they can open changes.
Bring your team list to the call.
Tell us who works on your projects and what each of them should be able to see. We will set the access up with you, on your own job.